§ 22-81. Coordination.

The city engineer shall review the three-year plans and capital improvement plans as provided for in this section and identify conflicts and opportunities for coordination of work. The city engineer may notify utility excavators, municipal excavators, private excavators and other affected owners of such conflicts and opportunities to the extent necessary to maximize coordination of the work. Each utility excavator, municipal excavator, private excavator and other affected owners shall coordinate, to the extent practicable, with others potentially affected to minimize disruption in the public right-of-way. Annual meetings shall be conducted between the city engineer, the city's directors, utility excavators, private excavators and other owners to coordinate the city's capital improvement plan projects. Weekly utility coordination meetings will be held on each Monday to coordinate on-going work.

(a)

Three-year plans. On the first day of February of each year, or the first regular business day immediately thereafter, each utility excavator, private excavator and municipal department shall prepare and submit to the city engineer all major work anticipated to be done in the public right-of-way in the next three (3) years. Any utility excavator, private excavator or municipal department that does not propose major work in the next three (3) years shall submit a plan with a statement that no such major work is anticipated and shall immediately report any major work to the city engineer as soon as it becomes reasonably foreseeable.

(b)

Three-year plans disclosure. The city engineer may disclose information contained in a three-year plan to any utility excavator, private excavator or municipal department only on a need-to-know basis in order to facilitate coordination of work and to avoid unnecessary work in the public right-of-way, specifically, excavations in the driving surface of roadways. To the maximum extent permissible under federal, state, and local laws applicable to public records, the city engineer shall not otherwise disclose to the public any information contained in a three-year plan submitted by a utility excavator that is proprietary, trade secret or is otherwise protected from disclosure; provided, however that the city engineer shall have no duty to decline to disclose any information that the utility excavator has not identified on its face as proprietary, trade secret or otherwise protected from disclosure. The city engineer shall notify a utility excavator of a request for inspection of public records that calls for disclosure of any three-year plan on which any information has been identified as proprietary, trade secret or protected from disclosure. The city engineer shall consult with the city attorney regarding any such request and shall inform the affected utility excavator either that the city engineer will refuse to disclose the protected information or, if there is no proper basis for such refusal, that the city engineer intends to disclose the requested information unless ordered otherwise by a court.

(c)

City capital improvement plans. The city engineer, the director of streets and sewers, the director of water, the director of public property and the city council shall prepare a three-year capital improvement plan showing all proposed public infrastructure improvements or extensions (work) within of the public right-of-way. The city's capital improvement plan shall be revised and updated at least on an annual basis after receipt of the three-year plans from utility excavator and municipal departments. In order to facilitate coordination and minimize the cost of work, the city shall make its capital improvement plan available for public inspection upon its approval by the city council.

(d)

Notification of city capital improvement plan project. At least ninety (90) calendar days prior to undertaking a capital improvement plan project, the city engineer shall make every effort to send notice of the proposed capital improvement plan project to each utility excavator and municipal department.

(e)

Unanticipated city capital improvement projects. In the event an economic development project or other opportunities justify the undertaking of a capital improvement project not included in the city's three-year capital improvement plan, the city engineer shall send notice to each utility excavator and municipal department upon confirmation of the unanticipated project.

(Ord. No. 18-2009, § 2, 5-5-2009)