§ 2-426. Administrative procedures.

(a)

Responsibility of staff. Staff can employ electronic mail on a daily basis at work as a primary tool for communications. The city may rely upon this medium to communicate information, and all staff will be responsible for checking and reading messages daily.

(b)

Ethics. The network is provided for staff to conduct research and communicate with others. Communications over the network are often public in nature therefore general rules and standards for professional behavior and communications will apply.

(c)

Misuse of e-mail. Electronic mail and telecommunications are not to be utilized by employees to share confidential information about the city or other employees because messages are not entirely secure.

(d)

System maintenance. The city clerk/network supervisor may review files and communications to maintain system integrity and to ensure that staff members are using the system responsibly. Users should not expect that files stored on city's servers will be private.

(e)

Prohibitions. The following behaviors are not permitted on the city's networks:

(1)

Sharing confidential information on the city or employees;

(2)

Sending, attempting to receive, or displaying obscene messages or pictures;

(3)

Assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition;

(4)

Using obscene language;

(5)

Harassing, insulting or attacking others;

(6)

Engaging in practices that threaten the network (e.g., loading files that may introduce a virus);

(7)

Violating copyright laws;

(8)

Using others' passwords;

(9)

Trespassing in others' folders, documents, or files;

(10)

Intentionally wasting limited resources;

(11)

Employing the network for commercial purposes;

(12)

Violating regulations prescribed by the network provider;

(13)

Deletion of any type of computer usage history; and

(14)

Promoting, supporting or celebrating religion or religious institutions.

(f)

Report of inappropriate behavior. The city clerk/network supervisor will report inappropriate behaviors to the employee's supervisor who will take appropriate disciplinary action. Any other reports of inappropriate behavior, violations, or complaints will be routed to the employee's supervisor for appropriate action. Violations may result in a loss of access and/or disciplinary action. When applicable, law enforcement agencies may be involved.

(g)

Employees to comply with agreement. Each employee will be given copies of this policy and procedures and will sign an acceptable use agreement before establishing an account or continuing their use beyond December 1, 1999.

(Ord. No. 107-99, 11-16-99)