§ 2-416. Vacation.

The following vacation policy applies to all full-time non-seasonal employees and full-time appointed officials.

Vacation leave for new employees shall be calculated as follows:

Eight (8) hours for every full month of service will be earned from the employee's date of hire until December 31 of that year up to a maximum of eighty (80) hours. These vacation hours must be used at any time between the employee's first year anniversary date and December 31 of the year following hire, subject to the employee's right of carry-over as set forth below. Thereafter, calculations of vacation leave time shall be based on a calendar year.

Employees shall receive paid vacation for continuous employment to be used in the following calendar year subject to the employee's right of carryover in accordance with the following eligibility guidelines:

After 1 year of continuous service	80 Hours
10—19 years of continuous service	120 Hours
20 or more years of continuous service	160 Hours

 

A.

Elected officials: Elected officials are not eligible for vacation leave.

B.

Record keeping: Each department head and the Finance Division shall keep records of vacation leave allowance and use.

C.

When vacation leave may be taken and carryover: Vacation leave must be taken during the year following its accumulation. However, an employee may carryover up to eighty (80) hours of vacation time into the following year. Any additional vacation time that is not taken will be lost.

D.

Vacation scheduling: Vacation requests are granted on a "first come, first served" basis. The decision to grant or deny a vacation request shall be made by the department head and shall be based upon operational concerns and considerations. The department head shall coordinate vacation schedules with employees. If a scheduling conflict exists, the employee with the longest length of continuous service shall have preference.

E.

Vacation leave unit: Vacation leave is granted in minimum units of one (1) hour.

F.

Vacation pay, if separated: When an employee's service with the City is terminated, he or she shall receive compensation for all vacation leave earned but not taken. This will include any remaining eligible vacation days or hours within the current calendar year that were earned in the previous year, as well as the vacation days or hours earned during the current calendar year for the next calendar year up until the date of separation on a monthly prorated basis.

G.

Vacation during worker's compensation, prohibited/restricted: No employee shall use or be paid for accrued vacation time while on worker's compensation leave. No employee shall earn vacation time while off on worker's compensation or any other leave which exceeds three (3) months.

H.

Unauthorized absence charged as vacation leave and FMLA: Absence due to sickness, injury, or disability in excess of leave benefits entitled hereinafter for such purposes may, at the request of the employee and within the discretion of the Department Head be charged against the employee's accrued vacation leave. If the employee is out on leave under the Family and Medical Leave Act he or she shall be required to utilize all available paid leave at the beginning of the FMLA leave before continuing the FMLA leave on an unpaid basis.

I.

Vacation time buy back: An employee who is eligible for eighty (80) hours of annual vacation leave may receive pay in lieu of vacation leave for up to forty (40) hours of vacation by providing the Finance Division with two (2) weeks advance written notice (form). An employee who is eligible for more than eighty (80) hours of annual vacation leave may receive pay in lieu of vacation leave for up to eighty (80) hours by providing the Finance Division with two (2) weeks advance written notice (form). The payment will be included with the next employee paycheck.

(Ord. No. 106-2018 , § III, 12-4-2018)

Editor's note

Ord. No. 106-2018 , § I, adopted Dec. 4, 2018, repealed the former § 2-416, and § III of the ordinance enacted a new section as set out herein. The former § 2-416 pertained to similar subject matter and derived from Ord. No. 72-2011, § I(Exh. A), adopted Dec. 20, 2011; Ord. No. 12-2015, § I, adopted April 21, 2015; and Ord. No. 19-2016, § I, adopted Feb. 16, 2016.